Sort data in a range or table. Notes: To find the top or bottom values in a range of cells or table, such as the top 10 grades or the bottom 5 sales amounts, use AutoFilter or conditional formatting. Sort text Select a cell in the column you want to sort. Notes: Potential Issues Check that all data is stored as text If the column that you want to sort contains numbers stored as numbers and numbers stored as text, you need to format them all as either numbers or text.
Select a cell in the column you want to sort. Notes: Potential Issue Check that all numbers are stored as numbers If the results are not what you expected, the column might contain numbers stored as text instead of as numbers. Notes: Potential Issue Check that dates and times are stored as dates or times If the results are not what you expected, the column might contain dates or times stored as text instead of as dates or times.
Next, select how you want to sort. Do one of the following: To move the cell color, font color, or icon to the top or to the left, select On Top for a column sort, and On Left for a row sort. Optionally, create a custom list: In a range of cells, enter the values that you want to sort by, in the order that you want them, from top to bottom as in this example.
Select the range that you just entered. Using the preceding example, select cells A1:A3. Notes: You can create a custom list based only on a value text, number, and date or time. In the Sort dialog box, click Options. In the Sort Options dialog box, select Case sensitive. Click OK twice. It's most common to sort from top to bottom, but you can also sort from left to right.
Note: You cannot sort this way in a table. If you get unexpected results when sorting your data, do the following: Check to see if the values returned by a formula have changed If the data that you have sorted contains one or more formulas, the return values of those formulas might change when the worksheet is recalculated.
To undo a sort, use the Undo button on the Home tab. Pick a cell to sort on: If your data has a header row, pick the one you want to sort on, such as Population. On the Data tab, pick one of the sort methods: Sort Ascending to sort A to Z, smallest to largest, or earliest to latest date.
Select any cell within your data range. Next, you'll choose how you want to sort by moving the cell color, font color, or icon: Note: There is no default cell color, font color, or icon sort order. Click OK. Need more help?
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In this example, we have a collection of tuples that represents the band student's name, age and instrument. We can use the sorted method to sort this data by the student's age. The key has the value of a lambda function which tells the computer to sort by age in ascending order.
A lambda function is an anonymous function without a name. You can define this type of function by using the lambda keyword. To access a value in a tuple , you use bracket notation and the index number you want to access. Since we start counting at zero, the age value would be [1]. We can modify this example and sort the data by instrument instead. We can use reverse to sort the instruments through reverse alphabetical order. The left half of the window shows all fields that were sorted by.
You can also use the List Status function for an overview of the selected sort criteria. After sorting, you can create subtotals on selected fields. See also: Creating Subtotals. Sorting Rows in a Column in the List Select a column by clicking on the column header. The rows are sorted in the column selected. Note If you use this procedure in a multilevel sequential list, you can sort by a maximum of one header column and one subordinate row.
Note You select the sorting fields in multilevel sequential lists separately for header and item. For example, if the department data is sorted into alphabetical order by department, the department name is the sort key.
The budget field is the sort key if the department table is sorted by amount of budget. Note that the sort key can be numeric budget or character department name. Results can be sorted into ascending or descending sequence by sort key.
Ascending means increasing order, and descending means decreasing order. For example, sorting the department table in ascending order by budget means the department data will be arranged so that the department with the lowest budget is first and the department with the highest budget is last.
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